---
title: "How tour scheduling works"
type: "help-article"
category: "Hunts & Tours"
article_type: "guide"
published: "2026-11-11"
url: "https://fless.io/help/hunts-tours/how-tour-scheduling-works"
---

# How tour scheduling works

Tour scheduling is the part of apartment hunting that used to eat entire afternoons of phone tag. On Fless it works like a queue you approve from, not a phone tree you fight through. Here is exactly how it flows, from hunt start to the moment you walk in.
## What happens after you start a hunt
We contact the buildings that match your criteria and manage their responses. You watch replies and tour invitations land in your dashboard, confirm the tours you want, and show up. No cold calls, no forms, and no leaving your name on six different leasing-office voicemails.
## How buildings get contacted
For every matching building, we reach out, ask the questions that matter for your hunt, and verify availability before a tour time reaches you. That verification step is the difference between an invitation and a disappointment: the invitations you see are for units that are actually in play, not listings that leased three weeks ago.
## Why the back-and-forth disappears
Normally every extra question means another email thread: parking, pets, fees, availability dates. The hunt asks what matters while it reaches out, so the answers arrive with the invitation instead of trickling in over a week of one-line replies.
## How tours land on your calendar
Once buildings start responding, scheduling usually takes 24 to 48 hours. Tour invitations collect in your dashboard with the details you need, and you confirm the ones you want. Anything you do not confirm simply waits for you; nothing books itself onto your calendar.
## In person or virtual
Tours exist so you can see the actual units for rent, not a model unit or a stock photo. Attend in person when you are local, or virtually when you are relocating from another city. Both paths run through the same confirmation flow in your dashboard, so your tours work the same way whether you live ten minutes away or ten hours away.
## When a tour time does not work
You are never locked in. Tours only happen after you confirm them, and every invitation arrives in your dashboard first, so your calendar stays yours. If a proposed time collides with your week, decline it and keep the conversation open for the next invitation instead of rearranging your life.
## After the tours
The buildings you toured stay in your hunt with everything collected about them, so comparing units is a matter of opening your dashboard, not reconstructing a weekend from memory. When you find the one, the hunt has done its job.
Curious what happens behind the scenes? Read [how the Fless agent contacts buildings](/help/hunts-tours/how-the-ai-agent-contacts-buildings).

Human page: https://fless.io/help/hunts-tours/how-tour-scheduling-works